Environmental Service Systems, LLC is hiring a Corporate Office and HR Administrator. The Corporate Office and HR Administrator will support the President and the broader executive leadership team and is essential to the smooth operation of our corporate office, combining high-level administrative, accounting, and Human Resources support with strong communication and organizational skills.
RESPONSIBILITIES:
Office Operations
- Maintain efficient day-to-day office operations including supply management, vendor coordination, mail distribution, and administrative support functions
- Support the President and leadership team with daily administrative needs, including calendar management, meeting coordination, travel arrangements, and communication with internal and external stakeholders
- Draft, proofread, and edit correspondence, reports, memos, and presentation materials
- Prepare internal and external communications such as RFPs, RFIs, reports, and proposals
- Design and develop themes, templates, and high-quality presentations for internal and external meetings
- Manage switchboard operations, maintain office calendars, and coordinate appointments and meetings
- Create and maintain organized physical and electronic filing systems
Clerical Accounting and Financial Reporting
- Perform routine and complex clerical accounting tasks, including reconciliation of various accounts and identification of posting errors or omissions
- Analyze and summarize weekly, monthly, and periodic operational and financial data for key stakeholders
- Prepare specifications, reports, flowcharts, and performance dashboards to support business planning
- Evaluate key performance indicators and assist in developing updates to business strategies
Human Resources Administration
- Administer benefits programs, maintain accurate HR records, and coordinate employee onboarding and offboarding
- Ensure timely and accurate submission of timekeeping in coordination with the payroll processing team
- Address general employee inquiries regarding HR policies, procedures, and benefits
- Support employee relations efforts and maintain confidentiality in all personnel matters
Union and Legal Liaison
- Act as a liaison with union representatives for day-to-day matters and help coordinate communications and documentation
- Partner with the company’s legal counsel on labor relations, compliance matters, and HR investigations
QUALIFICATIONS (MUST HAVE):
- High school diploma or equivalent
- Prior experience in administrative support, human resources, and financial or clerical accounting functions
- Attention to detail; ability to follow instructions effectively
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); advanced Excel and PowerPoint skills
- Excellent oral and written communication skills with impeccable grammar
- Strong interpersonal skills with the ability to build positive relationships across all levels of the organization
- Highly organized with a keen attention to detail and the ability to prioritize multiple time- sensitive tasks
- Demonstrated strong judgment skills, integrity, and ability to maintain sensitive information with utmost discretion
- Teamwork and collaboration skills
- Analytical thinking and problem solving skills
- Financial and mathematical accuracy
PREFERRED QUALIFICATIONS (NICE TO HAVE):
- Familiarity with union environments and legal or compliance processes
- Bachelor's degree in Business Administration, Human Resources, Accounting, or related field
BENEFITS:
- Medical, dental, vision, basic life, AD&D, and disability insurance, subject to eligibility requirements
- Company’s 401(k)plan